Assistant / Associate Project Manager

Community Housing Works
Published
January 7, 2022
Location
3111 Camino Del Rio North, San Diego CA 92108, San Diego, CA
Job Type
Salary
Based on experience
Type of Pay
Yearly
Contact Name
Janet Obtera
Contact Email
jobtera@chworks.org

Description

Community HousingWorks is looking for a full time Assistant/Associate Project Manager to assist Project Managers, Senior Project Managers and HRED Director with selected tasks and various routine aspects of the planning, development and implementation of an affordable housing project through acquisition, construction and occupancy. Plans, implements and develops affordable housing projects from acquisition through construction and occupancy. Researches, develops and supports agency housing advocacy and policy agendas.

Essential Duties and Responsibilities:

  • Assist updating and maintaining project budgets, proformas, cash flows projections and construction schedules.
  • Serves as a research assistant to identify funding sources to identify new projects, policy initiatives, feasibility analysis, predevelopment, construction and permanent loan phases for development.
  • Assists in the preparation of applications for local, state, federal and other funding sources.
  • Assists in implementing and coordinating the due diligence processes.
  • Assists in the coordination and preparation of various bid, advertisements and process to select development team members and contract specialists.
  • Assists in the preparation of all types of loan draw requests and documentation for funders.  Attends project meetings at discretion of supervisor.
  • Takes and prepares minutes of meetings.
  • Prepares and coordinates special events such as grand openings, ribbon cuttings, ground breakings, and community meetings
  • Assists with the coordination of planning and permit approvals.
  • Prepares reports and monitors identified aspects of project reporting requirements.
  • Assists with the preparation of progress reports, as requested.
  • Helps coordinate program development and transfer process with Asset Management and Resident Services Departments
  • Assists in the maintenance of project accounting, budget reconciliations, cash management and other accounting related tasks relating the projects and department budgets.
  • Researches zoning, physical conditions, ownership records and other information for real estate.
  • Attends and participates at city council, housing committee, or other government agency meetings as requested.
  • Maintains and updates project budgets, cash flow projections and project schedules. Coordinates project team to track estimate of costs, scope of work, and obtain bids.
  • Writes, compiles, prepares and submits funding applications and requests for qualifications and proposals. Tracks schedules, prepares documents and coordinates loan closings.
  • Coordinates the solicitation process to identify development team members and contract with consultants.
  • Assists in developing and preparing various development-related contracts.
  • Negotiates select contracts under the direction of the supervisor and/or Vice President of Development.
  • Solicits bids, reviews submissions and recommends consultants for contract.
  • Coordinates execution of contracts and tracks implementation of all 3rd party and due diligence contractors for reports needed to safeguard the organization’s investments in real estate and corporate integrity.
  • Coordinates and documents meetings of development team including architects, general contractors, engineers and other consultants. Monitors to ensure adherence to project budget and schedule, cost containment and quality control and issues reports to Director/SPM.
  • Coordinates development team to identify and monitor critical paths to obtain entitlements, planning approval and all construction permits and approvals, and wet and dry utility plans and approvals.
  • Monitors construction activities regarding quality and cost control issues. Conducts regular construction site inspections and construction draw request meetings with contractor, construction manager and/or architect. Personally inspects active construction projects not less than two times a month.
  • Monitors project financial accounting and implements all contract payments, lender and funder reporting requirements during predevelopment, construction and conversion in a timely manner.
  • Prepares and presents progress reports to the supervisor, senior vice president, chief operating officer, chief financial officer, board of directors and board committees, as requested.
  • Represents the organization in industry and project-related organizations or associations as requested. Researches and prepares policy briefings for organization and directors.
  • Coordinates program development and file and project transfer process with Asset Management and Resident Services Departments.
  • Other tasks as assigned related to real estate development, policy development, organizational budgets, planning and administration.

Competencies and Qualifications:

The competencies listed below are representative of the knowledge, skills, and/or ability required to meet or exceed the minimum job requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ability to coordinate multiple tasks, handle assigned action items, manage priorities, work effectively within deadlines and time pressures.  Strong organizational skills
  • Ability to plan and manage projects. Knowledge of project management tools and principles
  • Strong analytical abilities, computation, negotiation and problem solving skills.
  • Ability to represent organization externally with community groups, government and private lenders, and low-income tenants.
  • Knowledge of budgets and finance; cost control management. Familiarity with various funding sources available for housing development.
  • Leadership and team building skills.
  • Basic knowledge of construction process. Ability to track and manage construction projects, subcontractors and project development participants.
  • Ability to evaluate and secure insurance coverage.
  • Strong written and verbal communication skills. Bi-lingual capability desired.
  • Computer literacy in office automation and various software applications using spreadsheets, word processing, and databases.
  • Knowledge of issues of low-income families from a psycho/social and economic perspectives.
  • Ability to work independently and in teams, as required.
  • Valid driver's license and regular availability of an insured vehicle to travel.
  • Capability and willingness to perform periodic inspections of job site conditions and project progress, which might result in temporary exposure to unsafe conditions (i.e. climbing stairs and ladders to access areas throughout off-site properties.

Education & Experience:

  • Bachelor's degree in urban planning, public administration, business, real estate or related field desired; Master's degree preferred.
  • At least two years of experience in real estate development, underwriting or lending, architecture, urban planning, construction management or related business.
  • Experience in real estate development, underwriting or lending, urban planning, architecture, construction management or related business is preferred.

Benefits:

CHW offers employees generous benefits, including:

  • Medical, Dental and Vision Plan
  • 401(K) with company matching contributions
  • Life Insurance, Short and Long Term Disability
  • FSA (Flexible Spending Account)
  • Paid time off
  • 11 Paid holidays
  • EAP (Employee Assistance Program)

Additional Benefits:

In addition to those benefits outlined above, CHW employees have access to a variety of other benefits to customize a benefit package that meets their individual needs. Examples of these benefits include Identify Theft Protection, Hospital Indemnity, Accident or Critical Illness Insurance, and ID Legal Shield Services Plan.

 

If interested, please apply here: https://boards.greenhouse.io/communityhousingworks/jobs/5810335002

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