Campaign Manager

San Diego Natural History Museum
August 23, 2021
1788 El Prado, San Diego, CA
Job Type
$20 - $22
Type of Pay
Contact Name
Eowyn Bates
Contact Email


The Campaign Manager works closely with the VP of Institutional Advancement to keep the Nat’s 150th anniversary capital campaign on schedule and progressing with a high level of visibility and momentum that engenders a sense of excitement, optimism and confidence in achieving the campaign goal.


  • Manage the master campaign calendar
  • Provide clear lines of communication with all other museum departments.
  • Administer the campaign budget.
  • Prepare regular reports on campaign progress for staff, volunteers, and board.
  • Manage campaign record keeping, including database (Altru) and electronic files.
  • Oversee the preparation and distribution of printed and electronic campaign materials and information.
  • Coordinate all volunteer campaign committee meetings and activities.
  • Manage all internal campaign meetings, including calendaring, taking notes, and following up on action items.
  • Coordinate all campaign-related consultant and vendor relationships.

Prospect and donor management

  • Conduct prospect identification and research utilizing iWave and other prospect research services; keep records updated in Altru.
  • Work closely with development team to identify prospects for the campaign and track strategies and timelines for moving them toward solicitation.
  • Coordinate meetings with donors and prospects. Handle all meeting details, including reservations, coordinating schedules for visits/tours, confirming appointments, sending advance information.
  • Prepare materials needed for donor meetings and events, includes profiles, talking points, agendas, and campaign materials. Ensure donors are thanked appropriately and receives the materials or follow up action promised.
  • Coordinate with the other development staff to make sure that the all contact with campaign donors is coordinated so as not to conflict with other operating fundraising efforts.
  • Oversee management of community campaign
  • Manage online and direct mail communications.

Gift Acknowledgement, Stewardship and Recognition Activities

  • Work with Stewardship Coordinator to make sure that each gift is credited appropriately in Altru and Intacct.
  • Track all on-going pledge payments and reminders.
  • Manage the timely acknowledgment of campaign gifts.
  • Write, edit, and manage all campaign policies, including gift agreements.
  • Manage all donor recognition activities, including tracking, signage, and naming conventions.
  • Manage all campaign stewardship activities, including regular reports (both digital and printed)
  • Plan and implement cultivation and recognition events
  • Ensure that all data and communications is recorded, up to date and accurate

Communication and Public Relations

  • Collaborate with the Communications team to write, edit, and coordinate campaign communications. This includes content for printed materials, web, e-newsletter, social media, and other digital efforts.
  • Manage all digital assets, including campaign website.

Desired Qualifications and Experiences:

  • Familiarity with non-profit setting
  • Two years of professional experience in a development office
  • Experience managing capital campaigns
  • Experience in scheduling and staffing donor calls and conducting follow up and stewardship
  • Demonstrated success in managing complex projects
  • Experience with prospect research and moves management
  • Ability to work independently and cooperatively
  • Excellent interpersonal, analytical, and organizational skills, capable of working effectively with board members, staff members, volunteers, and donor/prospects
  • Knowledge and proficiency at an intermediate or higher level of Microsoft Office and a donor database, preferably Altru.
  • Attention to details and accuracy
  • Superior verbal and written communication skills
  • Professional and courteous presence, on phone and in person, ability to work with a wide variety of people, ease in initiating contacts with other groups

Applicants should submit to a resume and cover letter to that highlights your relevant experience and accomplishments, as well as the transferable skills you would bring to The Nat.

This is a full-time, temporary position (through December 31, 2024) which includes benefits such as health insurance, retirement plan, paid vacation, and 14 paid holidays.

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