Director of Operations

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Boys & Girls Clubs of Oceanside
Published
July 16, 2021
Location
401 Country Club Lane, Oceanside, California
Job Type
Salary
58000
Type of Pay
Yearly
Contact Name
Amy Caillouette
Contact Email
ACaillouette@BGCOceanside.org

Description

Boys & Girls Clubs of Oceanside's (BGCO) Director of Operations is responsible to oversee Multi-unit Club operations and programs with primary concern for grants/grant reporting and budget management, outcome measures, program development and implementation; staff development; supervision of assigned staff; facilities; vehicles/transportation.

 

Key Roles

Leadership

  • Provide effective and inspiring leadership and direction to ensure the successful operation and delivery of programs within the Club and community.
  • Ensure that all program activities operate consistently and ethically within the organization’s mission, principles, and values.
  • In keeping with the Formula for Impact objectives oversees the implementation and delivery of operations, programs, services and activities that facilitate achievement of Youth Development Outcomes.
  • Ensure programs, services and activities have clear goals and outcomes.
  • Ensure effective data collection, management, and analysis.
  • Ensure establishment of and adherence to policies and procedures.
  • Ensure consistent approaches to member behavior management, child safety and security practices across multiple sites.

 Academic Development

  • Foster a culture of academic excellence
  • Seek and implement innovative initiatives into the after school program
  • Collaborate and implement academic planning and policies
  • Supervise and evaluate Site Directors, Assistant Site Directors and Academic Specialists in gathering and analyzing data on student achievement
  • Design and implement a wide range of instructional activities, materials, programs, services and strategies to support after school program.
  • Conduct site visits to assist with academics and set-up, providing written feedback of both strengths and areas of need

Strategic Planning

  • As needed, gather and present data and materials that inform the strategic planning process.
  • Ensure and oversee the identification and evaluation of opportunities for improvement and advancement, and ensure implementation of related plans.
  • Maintain effective working relationships with the Board of Directors, providing support and assistance as needed.

  Grant Development

  • Assist in the research to identify new gov’t, corporate, foundations and private funding proposals.
  • Assist in developing and writing proposals, persuasively communicating organization’s mission and programs to potential funders.
  • Assist in assembling and submitting grant requests, including supporting documents.
  • Work closely with Chief Development Officer, Grant Coordinator and staff in developing and transforming ideas into grant proposals, as well as implementing of current grants
  • Coordinate with Chief Development Officer all grant processes (training, supervision, evaluations, documentation etc) for the purpose of compliance with the funder guidelines.
  • Maintain calendar to ensure timely submission of letters of inquiry, proposal deadlines and reports.

Resource Management

  • Assist in coordination of agency annual operational budget development;
  • Monitor and report variances in revenues and expenditures.
  • Manage assigned administrative and operational processes, overseeing the maintenance and repair of buildings, equipment, and other facilities.
  • Manage performance of assigned staff in achieving goals, providing technical assistance in program design, development, community relations and program operations.
  • Assist with the planning and implementation of staff development and trainings.
  • Ensure the organization meets government, legal and licensing requirements.
  • Support annual resource development plan that includes funding from a variety of sources through a variety of fund raising techniques.
  • Guide staff and volunteers performing resource development functions.

Program and Partnership Development

  • Develop collaborative partnerships with other youth serving organizations, members, parents, families and community organizations.
  • Support Board Committees, as assigned.
  • Ensure the development of community, agency, and government partnerships that advance the agency’s mission, goals, and objectives.

 Marketing and Public Relations

  • Ensure the visibility of club programs, services and activities and maintain good public relations.

 

Additional Responsibilities

  • Assist the administration by overseeing program operations at each location; ensure the completion of required reports; and preparation of any required interagency reports.
  • Collaborate with the Chief Development Officer to aid in development activities as needed.
  • Work with the Finance/Human Resources Director to manage programs and systems including recruitment, employee relations, compensation and benefits, training and development.

 

SKILLS/KNOWLEDGE REQUIRED:

  • Bachelor’s Degree from an accredited college or university
  • A minimum of five to seven years of experience in managing programs or operations in a non-profit or local education agency, with a minimum of three years in a senior- leadership capacity; or an equivalent combination of experience.
  • Strong relationship builder and communicator with experience leading diverse work teams, developing an organization-wide strategy for program excellence, engaging community partners and partnering with COO, CEO and Board of Directors.
  • Thorough knowledge of: the mission, objectives, policies, programs and procedures of Boys & Girls Clubs; the principles and practices of managing a non-profit organization; and resource development activities and sources of funding
  • Demonstrated ability to organize, direct, plan and coordinate operations
  • Leadership skills, including negotiation, problem solving, decision making and delegation
  • Strong communication skills both oral and written
  • Ability to establish and maintain effective working relationships with the Board of Directors, staff, community groups and other related agencies
  • Basic knowledge of asset management including financial resources and property

 

DISCLAIMER:

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor is it to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.

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