Grant Analyst II

Father Joes Villages
Published
November 17, 2021
Location
3350 E Street San Diego, CA 92102, San Diego, California
Category
Job Type
Salary
$58,000+
Type of Pay
Yearly
Contact Name
Celesse Richardson-Watson
Contact Email
Celesse.richardson-watson@neighbor.org

Description

The Grant Analyst II is responsible for budget development, budget analysis and review, complex contract billings, and fiscal contract compliance for assigned programs. The position consists of responsibilities including completion of complex billings, monitoring of program fiscal compliance, comparing budgets to actual spending, budget forecasting, recommending program limitations and program budgetary and spending changes to CFO, Director of Accounting, and Program Management, coordinating with funding agencies regarding outstanding receivables, preparing spread sheets, reports, sales and adjusting entries, and attending to other financial contract management duties as assigned.

ESSENTIAL FUNCTIONS

  • Develop individual program budgets at the grant level from contract information.
  • Develop, review and track all program budget information ensuring compliance with assigned budgetary limits.
  • Analyze actual cost data and performs monthly variance analysis to budgeted costs. Recommend action as necessary to correct irregularities.
  • Prepare budget forecasts/projections on a monthly basis and recommend budgetary changes as necessary to comply with contract.
  • Create templates and spreadsheets as necessary to facilitate data collection and accurate data presentation.
  • Actively participates in the RFP process and develops budgets to comply with RFP requirements.
  • Track individual budget/cost element information (such as payroll data) to ensure postings are made to the proper program and/or period.
  • Review and track all budget data and ensure accurate data entry, billing processes and fiscal contract compliance.
  • Ensures appropriate charges to budget line items.
  • Responsible for performing and/or coordinating fiscal contract audit compliance and for contract audit preparation. Will also assist with annual financial audit.
  • Produces invoices for presentation to contracting authority for payment of contract funds, maintains all records related to submission of claims for all contracts, and tracks payments.
  • Respond to questions from program representatives and/or Management regarding proper charging of contract expenses and to questions from contracting agency personnel regarding fiscal information pertinent to contract budget execution.
  • Develop and maintain effective liaison with assigned contract monitor (funder), government and/or public agencies, and Division/Program personnel.
  • Coordinate with Accounts Receivable and funding agency personnel to ensure proper posting of cash receipts and timely payment.
  • Consult with CFO, Director of Accounting, Grants Compliance, program staff and external agency personnel on a regular basis to ensure open communication.
  • Displays regular and reliable attendance. Reports to and departs from work on time, as scheduled, and accurately reflects all time on timecard.
  • Prepare sales and adjusting entries in the NetSuite accounting system.
  • Learns and serves as a backup for other positions within the Accounting department to recommend and document control procedures and maintain accounting manual by preparing adjusted documentation when procedures change.
  • Successfully functions as a team member.
  • Provides input towards policy and procedure design, revision, and deletion.

QUALIFICATIONS

  • Bachelor’s degree in accounting/finance or equivalent experience.
  • At least 3 years accounting experience to include analyzing of budget and fiscal performance and compliance as well as a background in non-profit grant and/or contract compliance.
  • Intermediate user of MS Office and knowledge of computerized accounting, preferably with NetSuite or other multi-mode accounting software.
  • Create written documentation that is legible, clear, and concise.
  • Detail oriented and highly organized
  • Strong analytical and problem-solving skills
  • Skilled in time management and the ability to prioritize tasks
  • Ability to maintain positive morale and unit cohesion as evidenced by maintaining a cooperative and flexible attitude toward coworkers, showing adaptability to change, exhibiting effective communication and interpersonal skills, and taking initiative to solve problems.
  • Set priorities and react appropriately to emergency situations.
  • Educate and instruct others regarding the budgetary information and budgetary requirements.
  • Demonstrates excellent communication and interpersonal skills. Speaks well and in an organized manner when making budget presentations.
  • Resourcefulness, initiative and the ability to work with minimal direction and supervision.
  • Utilizes logical problem-solving techniques both independently and in collaboration with workers in dealing with program needs.
  • Participate in an annual Tuberculosis screening and/or other screenings when necessary.
  • Reasonable accommodations may be granted where appropriate.

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