Operations Assistant Position
Type: Part-time (20-29 hours per week)
Responsible for providing comprehensive daily office operations support and coordinating weekly programs and events on behalf of the organization.
Tasks include, but are not limited to:
- Overseeing the daily administrative and event operations.
- Managing ongoing volunteers and interns on a daily basis.
- Coordinating and implementing weekly events and activities for ATPF including, but not limited to, managing RSVPs, making phone calls, interacting with parents, representatives from event venues and ATPF Program Managers, securing, organizing, and overseeing volunteers/interns, and being the point of contact for day-of virtual & in-person events.
- Managing ATPF social media and website on a daily basis.
- Developing and executing ATPF e-newsletters once a week (using Constant Contact).
- Creating a wide variety of reports, letters, emails, and other materials as requested by the ATPF leadership team.
- Conducting internet-based research to support current and new programming/projects.
- Assisting in tracking program information in Google Drive, Excel, and other specialized database software, including special event registration (Greater Giving Software, Little Green Light Database).
- Providing back-up to and work closely with the Executive Director and Operations Manager.
- Scheduling and making necessary preparations for both internal and external meetings and events.
- Maintaining file and archive systems, ensuring proper storage of legal documents.
- Maintaining inventory and purchase of office supplies.
- Bachelor’s degree in a related field.
- Intermediate to advanced computer proficiency including but not limited use of Microsoft Office (Canva, Google Drive, Word, Excel, Outlook, PowerPoint, Dropbox, etc.).
- Intermediate to advanced knowledge and proficiency of Social Media Outlets including, but not limited to: Facebook, Twitter, YouTube, Instagram, LinkedIn, Constant Contact, etc.
- High ability to multi-task, strong organizational skills, and the ability to maintain confidentiality.
- Excellent written, telephone, and oral communication skills.
- Ability to work effectively in high-stress situations.
- Ability to work with people from, and within the context of, a variety of cultures in a respectful, culturally sensitive manner.
- Ability to complete all tasks with a high degree of accuracy and in a manner to meet deadline and compliance requirements.
- Must be able to work remotely (if required) and on nights and weekends as needed.
To be considered, please email your cover letter and resume to RebeccaB@autismtreeproject.org.
Please, no follow-up phone calls.