Description

Position Overview

The Foundation for Developmental Disabilities is seeking a full-time Operations Manager to oversee internal operations, support financial coordination, and manage the administration of key Foundation programs, including grants, scholarships, and fundraising events. This individual will play a critical role in ensuring the day-to-day operations of the Foundation run smoothly and efficiently, while helping to implement systems that support growth and impact.

Primary Responsibilities

Duties include, but are not limited to:

•         Oversee administrative operations of the Foundation, including office systems, internal communications, record keeping, and supplies.
•         Coordinate all Board of Directors, Executive Committee, and subcommittee meetings: prepare agendas, compile and distribute meeting materials, take and transcribe minutes, and manage meeting logistics.
•         Receive, track, and manage incoming applications for scholarships, grants, and emergency help funds; organize review processes, prepare materials for evaluators, and communicate with applicants.
•         Serve as a liaison with the Foundation’s external accounting firm to ensure timely and accurate financial reporting; assist with reconciliations, document preparation, invoice and expense tracking, and support for annual audits.
•         Maintain up-to-date financial and administrative records, working with the CEO and accounting partners to ensure strong internal controls and compliance.
•         Assist in the planning and execution of fundraising events and donor campaigns; manage donor databases, coordinate mailings, and support sponsorship outreach.
•         Collaborate with the Development and Marketing Manager to ensure smooth communication and content development for newsletters, blog posts, social media, and marketing collateral.
•         Maintain and update internal documentation, including committee lists, membership rosters, meeting calendars, and other operational records.
•         Support special projects and initiatives that improve organizational efficiency and community impact.

Requirements

•         Strong organizational and systems management skills
•         High attention to detail and follow-through
•         Excellent written and verbal communication abilities
•         Professional and diplomatic interpersonal skills
•         Ability to manage multiple priorities and deadlines in a fast-paced environment
•         Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with CRM or QuickBooks is a plus
•         Prior experience in nonprofit operations, program coordination, or administrative management preferred
•         Understanding of basic financial procedures and comfort working with external vendors